We pay special attention on the processing of Personal Data in accordance with the General Data Protection Regulation EU 2016/679 (hereinafter the “GDPR”) and applicable national data protection laws.
1.1. Our identity and contact details
42, avenue JF Kennedy
1.2. Contact details of Our data protection officer
If you require further information regarding the protection of Personal Data, please contact Us.
Email address: firstname.lastname@example.org
Data Protection Officer
42, avenue JF Kennedy
2. Purpose, categories of Personal Data, legal basis and retention
2.1. Categories of your Personal Data and purposes of Our processing
We process the following categories of your Personal Data for the following purposes:
2.1.1. Name, address, telephone number and/or email address if you wish to make direct contact with Us, register for a newsletter or a closed user group. Which data is collected in the various entry masks depends on the individual entry fields. Mandatory information fields will be marked accordingly. All other information shall be voluntary, and;
2.1.2. Our web servers will store the shortened Internet Protocol address that is assigned to you by your internet service provider (i.e. the shortened IP address), the name of the website from where you visit Us, Our websites that you visit, the used web browser type and the date and duration of your visit. Unless you complete the login procedure, any relation to an individual person is not established due to the shortened IP address.
2.2. Legal basis for Our processing of your Personal Data
Our processing of your Personal Data is allowed by law and the legal basis are:
2.2.1. As to the processing of your Personal Data under section 2.1.1, it is Art. 6 para. 1 lit. (b) of the GDPR for the purpose of providing Our personalised services to you.
2.2.2. As to the processing of your Personal Data under section 2.1.2, it is Art. 6 para 1 lit. (f) of the GDPR for the purposes of ensuring the integrity, performance and security of Our website.
2.3. Do you have to provide your Personal Data to Us?
The provision of your Personal Data is necessary to access the protected areas of Our website, which is limited to members of Our customer and authority groups, to make direct contact with Us, or to receive a newsletter. This means that you are obliged to provide your Personal Data to Us as part of a user registration process when making use of these options. Such Personal Data can be viewed at all times via the “User Information” facility available when you have completed the login procedure.
The consequence if you do not provide your Personal Data to Us is that the respective service offered may no longer be available.
2.4. Do We make automated decisions on you?
We do not make any automated decisions solely on automatic processing, including profiling, which produces legal effects concerning you or similarly significantly affects you.
2.5. Retention periods
The period for which your Personal Data will be stored by Us is shown in the table below:
Name, address, telephone number and email address
As long necessary to carry out Our relationship with you
Shortened IP address
Deleted as soon as it is no longer required
3. Transfer of Personal Data to third parties
We will not transfer your Personal Data to third parties except if such transfer is permitted by law or you have explicitly consented to the transfer.
We may transfer your Personal Data to public authorities where this is required by the applicable law. A transfer of your Personal Data is also permitted if there is a suspicion of a criminal offence or the abuse of the services offered on Our website. In this event, We shall be entitled to transfer your Personal Data to the criminal prosecution authority.
Otherwise, your Personal Data will be stored exclusively in Our database and on Our servers, or on those of Our commissioned data processing providers. We will only share your Personal Data with other controllers for their own purposes such as cooperation or advertising partners under the condition that you explicitly and voluntarily agreed to such transfer of your Personal Data; in this case, We will obtain your consent separately from this Policy.
When you visit the website and Our online platform, information is stored on your terminal device in the form of a "cookie." Cookies are small files that are stored on your terminal device and save certain settings and data to exchange with our websites via your browser.
For example, cookies enable us to tailor a website to better match your interests or to store your password so that you do not have to re-enter it every time. As a general rule, we never collect personal data via cookies, unless you have given us your express permission to do so.
If you do not want us to recognize your terminal device, please configure your Internet browser to erase all cookies from your device, to block all cookies or to receive a warning before a cookie is stored. You will find brief instructions on how to do this below.
Please note that certain functions of our website may no longer work, or not correctly, without cookies.
a. Types of cookies
Cookies can be assigned to four categories, depending on their function and intended purpose: absolutely necessary cookies, performance cookies, functional cookies, and cookies for marketing purposes.
i. Absolutely necessary cookies
Are needed for you to navigate within websites and operate basic website functions, such as the issuance of anonymous Session IDs for bundling several related queries to a server.
ii. Performance cookies
collect information on the usage of our websites, including for example the Internet browsers and operating systems used, the domain name of the website which you previously visited, the number of visits, average duration of visit, and pages called up. These cookies do not store any information that would make it possible to personally identify the user. The information collected with the aid of these cookies is aggregated and is therefore anonymous. Performance cookies serve the purpose of improving the user friendliness of a website and therefore enhancing the user’s experience. You can block the use of such cookies by creating an exclusion cookie (see “managing cookies” below).
iii. Functional cookies
enable a website to store information the user has already entered (such as user ID, language selection, or the user’s location), in order to offer improved, personalized functions to the user. Functional cookies are also used to enable requested functions such as playing videos and to make a user’s decision to block or disable a certain function (e.g. web analysis) - “opt-out cookies”.
iv. Cookies for marketing purposes
are used to offer more relevant content to users, based on their specific interests. They are also used to limit the display frequency of an ad and to measure and control the effectiveness of advertising campaigns. They register whether users have visited a website or not, and which contents were used. This information may possibly also be shared with third parties, such as advertisers, for example. These cookies are often linked to the functions of third-party websites. You can block the use of such cookies by creating an opt-out cookie (see “Managing cookies” below).
b. Cookies on Our website and Our online platform
Please note: Not all of the cookies mentioned above will necessarily be used when you browse our website using a mobile terminal device.c. Managing cookies
You can change your cookie preferences at any time by clicking on the ‘Cookies Preference Manager’ link. You can then adjust the available sliders to ‘On’ or ‘Off’, then clicking ‘Save and close’. You may need to refresh your page for your settings to take effect.
d. How can I deactivate cookies?
In the following you will find a summary of links that provide detailed information on the deactivation of cookies in commonly used browsers.
Mozilla Firefox (https://support.mozilla.org/en-US/kb/delete-cookies-remove-info-websites-stored)
Internet Explorer (https://support.microsoft.com/en-us/help/17442/windows-internet-explorer-delete-manage-cookies)
Google Chrome (https://support.google.com/accounts/answer/61416?hl=en)
5. Google Analytics
Google will use the information on Our behalf to, for example, evaluate the use of Our website by users and to compile reports on the activities within Our website. Pseudonymous user profiles can be created from the processed data.
We use Google Analytics only with IP anonymisation enabled. This means that Google will shorten the IP address of users in Member States of the European Union and in other states party to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there.
The IP address transmitted by your browser is not merged with other Google data. You can prevent the storage of cookies by setting your browser software accordingly. You can also prevent Google from collecting the data generated by the cookie and relating to your use of Our website, and the processing of this data by Google, by downloading and installing the browser plug-in available here: http://tools.google.com/dlpage/gaoptout?hl=en.
Further information on data use by Google, possible settings and objections can be found in Google's data protection declaration here: https://policies.google.com/technologies/ads, and in the settings for the display of advertisements by Google here: https://adssettings.google.com/authenticated.
Personal Data that is transferred to Google will be deleted or made anonymous after 14 months.
6. Webtrends Analytics
Webtrends stores information about the pages you visit on Our website, how long you spend on each page, how you got to the site, and how many times you have accessed Our site.
You can opt out of receiving cookies from Webtrends by following the instructions here: https://ondemand.webtrends.com/support/optout.asp. For more information, please refer to the Webtrends’ privacy statement here: https://www.webtrends.com/terms-policies/privacy/privacy-statement/.
7. Your rights
Under applicable data protection laws, you have rights
- of access to, rectification of, and/or erasure of your Personal Data;
- to restrict or object to its processing;
- to tell Us that you do not wish to receive marketing information; and
- (in some circumstances) to require certain of your Personal Data to be transferred to you or a third party, which you can exercise by contacting Us at the details set out at the beginning of this Policy.
To the extent Our processing of your Personal Data is based on your consent, you also have the right to withdraw your consent, without affecting the lawfulness of Our processing based on your consent before its withdrawal.
To exercise your rights, you can contact Us as set out in Section 1.1 above. You can also lodge a complaint about Our processing of your Personal Data with a data protection authority.
8. Data security
We use appropriate technical and organisational security measures in order to protect the data We have under Our control against accidental or intentional manipulation, loss, destruction as well as access by unauthorised persons. We continually enhance Our security procedures are continually enhanced as new technology becomes available.